Events Coordinator

Queensland Symphony Orchestra is seeking to engage an Events Coordinator for a 6 month contract role in our Development team. This role ensures events contribute positively to the achievement of the financial and relationship goals of QSO and delight our supporters. 

About QSO 

Queensland Symphony Orchestra is sought out and admired for the refreshingly real, Queensland touch we bring to Australia’s arts and entertainment sector. We boldly deliver immensely entertaining and diverse performances for our audiences. Driven by a team of professional, passionate and talented individuals, we work hard both on and off the stage, to create extraordinary experiences that bring people together, sharing in a sense of wonderment and excitement. Working to consistently deliver quality and value every time, we create unique bonds with our audiences, partners and supporters, building long lasting connections as we go.

As one of the largest performing arts companies in Queensland and the state’s only professional symphony orchestra, we play a vital role in Queensland’s cultural community. Our community and education programs provide entertaining, inspiring and educational experiences for children, students, and regional and remote communities across Queensland. We believe we have the power to enrich lives with every uplifting experience we deliver for our audiences, partners and supporters.

Key Responsibilities under the direction of the Business Development Manager include:  

• Develop guest lists for all QSO events in conjunction with the Development Managers, for approval by the Director of Development and CEO.

• Deliver our events which include pre, interval and post functions at our concert hall performances, and events for our Education and community performances, Regional Tours, Music Chair Program, Open Rehearsals and our annual QSO partner dinner.

• Manage seating arrangements for all invited concert guests, including obtaining the necessary approvals

• Scheduling invitations, tracking RSVPs, catering, event design, venue hire, briefing sheets and delivery of tickets and concert programs to the venue.

• Prepare and issue EDM’s associated with events – invitations, reminders, post event thank you's, etc.

• Draft social posts around events and partner deliverables

• Deliver and track partnership benefits through QSO’s Customer Relationship Management system, Tessitura

• Advance planning of 2026 events based on performance schedule

• Prepare partnership reports, acquittal reports and track the financial costs of contracts

• Manage the administration of partnership communication and marketing

• Manage partnership assets on the QSO website

• Prepare approval documents for marketing and communication (internal and external)

• Represent QSO at events as needed.

Essential Criteria 

• Relevant tertiary qualifications

• Attention to detail 

• Experience planning and delivering events

• Experience of maintaining and managing a database

• Ability to collaborate with colleagues and all members of the organisation in the achievement of strategic objectives 

• Advanced computer literacy across a range of software packages (Microsoft Excel included) 

• Ability to work independently and use initiative

• Ability to manage multiple tasks within conflicting deadlines 

• Ability to communicate effectively with people at all levels of the organisation and with our patrons, partners, supporters and stakeholders 

• Must enjoy working within a high-performance team  

Desirable criteria 

• Commercial business acumen, or experience in a business environment 

• Knowledge or understanding of the not-for-profit and arts sectors

• Experience with a CRM, MYOB and Canva

• Current “C” Class Driver’s Licence 

Please submit a CV and covering letter via the Seek Website by COB Friday 1 August 2025.

QSO is an equal opportunity employer, committed to a workplace that values the diversity of its employees and their backgrounds, and the contribution all people can make to a successful organisation. We encourage applications from Aboriginal and Torres Strait Islander candidates and have a commitment to reconciliation and cultural safety in our workplace. We offer workplace flexibility, health and wellbeing programs and an Employee Assistance Program for our employees.